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Board of Finance- CANCELLATION/REVISION

  • Date: 09/04/2019 8:00 PM  
  • Location: Town Hall- Room 201/201A

CLICK HERE FOR REVISED PACKET 

Canceled Executive Session

                                                                   Revised Item 1, 12 & 16  and added item 2 & 3

              

                                            NOTICE OF EXECUTIVE SESSION - CANCELED

The Board of Finance will hold a Special Meeting on Wednesday, September 4, 2019 at 7:00 p.m. in Room 201/201A of Town Hall for the following purpose.  It is anticipated that the Board of Finance will vote to go into Executive Session for such discussions:

 

  1. To discuss the lease of town property.

  

                                       NOTICE OF PUBLIC MEETING-REVISED

 

The Board of Finance will hold its Public Meeting on Wednesday, September 4, 2019 at 8:00 p.m. in Room 201/201A of Town Hall for the following purposes:

 

     AGENDA

 

  1. To approve the Board of Finance Minutes of the June 24, 2019 Special Meeting, July 8, 2019 Special Meeting and the July 10, 2019 Regular Meeting.

     

  2. To review the 2020 Board of Finance Calendar. (Discussion Only)

     

  3. Liability Review from the Finance Director. (Discussion Only)

     

  4. Financial Report and end of Fiscal Year Update from the Finance Director. (Discussion Only)

     

  5. Coleytown Middle School Status Update from Sheri Gordon and Mike Rea. (Discussion Only)

     

  6. Facility Management and Shared Services Update. (Discussion Only)

     

  7. Status Update from the Audit Manager. (Discussion Only)

     

  8. Upon the request of the Town Attorney’s office and in accordance with §C6-2 of the Town Charter, to recommend a lease between the Town of Westport and Officer Jonathan Lauria for the lease of Cabin #1 at Longshore Club Park.

     

  9. Upon the request of the Town Attorney’s office and in accordance with §C6-2 of the Town Charter, to recommend a lease renewal between the Town of Westport and Homes with Hope, Inc. for Town-Owned property known as the Linxweiler House located at 655 Post Road East.

     

  10. Upon the request of the Town Attorney’s office and in accordance with §C6-2 of the Town Charter, to recommend a lease renewal between the Town of Westport and Homes with Hope, Inc. for Town-Owned property known as the Gillespie Center located at 45 Jesup Road.

     

  11. Board of Education 4th quarter Financial Report from the Chief Financial Officer. (Discussion Only)

     

  12. Upon the request of the Superintendent of Schools, to approve a supplemental appropriation in the amount of $211,789.00 to the FY 2018-2019 budget for the Health Insurance Account.

     

  13. Upon the request of the Superintendent of Schools, to approve a request to waive the August 31st deadline contained within the Memorandum of Agreement, dated August 31, 2015, by and between the Board of Education and Board of Finance establishing the Board of Education Carryover Account.

     

  14. Upon the request of the Superintendent of Schools, to approve a transfer from unaudited unexpended 2018-2019 operating funds of the Board of Education to the BOE Carryover Account.

     

  15. In accordance with C.G.S. Section 10-222a and upon the request of the Superintendent of Schools, to approve an appropriation of $131,502.29 to the 2018-2019 Budget, BOE Rentals & Reimbursements Expenditure Account.

     

  16. Upon the request of the Finance Director, to approve the following requests for carryover amounts:

     

       Department          Account Name             Amount          Purpose/Reason

    1. Parks & RecFacility Maint & Tree Care$15,000.00Deferred Maintenance
    2. Parks & RecTree Replacement & Restore$11,000.00Deferred Maintenance
    3. Parks & RecP&R Special Maintenance$10,000.00Deferred Projects
    4. P&R-GolfFacility Improvements $64,000.00Deferred Projects
    5. PoliceUniform Allowance $10,223.01New Hire Uniforms
    6. RailroadFacility Improvement $4,452.90Curbing and Railing Repairs
    7. Town ClerkMERS-Town Clerk Fee$1,456.63Per State Statue CGS §7-34a(d)
    8. WAACArts Advisory Council $5,998.33Arts Programs
    9. WTDMarketing$6,473.01Microtransit & Marketing

       

       

  17. Upon the request of the Finance Director, to close the Fiscal Year 2018-19 by processing the list of transfers (attached) and incorporating these in the appropriation subsidiary ledger.

     

  18. Upon the request of the Director of Public Works, to approve an appropriation of $550,000.00 along with bond and note authorization to the Municipal Improvement Fund Account 30503310-500177 for the replacement of one 928G Caterpillar Front End Loader, one John Deere 710 Backhoe, and one Ford F550 Aerial Lift Truck.

     

  19. Upon the request of the Director of Public Works, to approve an appropriation of $310,000.00 from the Capital and Non-Recurring Account #31503310-500178 for the replacement of one Bobcat Compact Loader, one Ford F350 Utility Body with Lift Gate and one Elgin Street Sweeper.

     

  20. Upon the request of the Director of Public Works, to approve an appropriation of $120,000.00 to the Sewer Reserve Fund Account #32003330-500179 for the replacement of one F350 Utility Body with Crane.

 

Note:  The practice for upcoming BOF regular meetings will be to close the meetings at 10:00 PM.  Motions to extend individual meetings can be heard.

 

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